Everything You Need to Know

The event will take place Wednesday, March 12 through Friday, March 14, 2025, in Las Vegas, Nevada, U.S. The Trade Show will be open Thursday, March 13 through Friday, March 14, 2025.

All education sessions, exercise classes, and the trade show will be located at:

Mandalay Bay Convention Center
3950 S Las Vegas Boulevard
Las Vegas, NV 89119 USA

The Harry Reid International Airport (LAS) is your best option for direct air travel to The HFA Show.

HFA has a variety of discounted guest room blocks available at nearby hotels. Group discount rates will be available through February 14, 2025, or until they sell out. Book Now.

Las Vegas averages 10 hours of sun daily in March with the average high temperature of 72°F (22°C), and an average low of 50°F (10°C).

Tuesday, March 11 | 2 - 6 p.m.
Wednesday, March 12 | 7 a.m. - 6 p.m.
Thursday, March 13 | 6:30 a.m. - 6 p.m.
Friday, March 14 | 6 a.m. - 4 p.m.

Thursday, March 13 | 10 a.m. - 6 p.m. 
Friday, March 14 | 10 a.m. - 4 p.m.

Early morning workouts occur on the trade show floor on Friday, March 14 from 7 - 8:30 a.m.

The Mandalay Bay Resort has numerous options to purchase coffee, snacks and light food options. It also offers numerous great restaurant options. Certain special events at The HFA Show will provide small bites.

Typical event attire is casual to business casual. Meeting rooms are often colder, so we recommend you bring a sweater or light jacket. We suggest you wear comfortable sneakers or shoes to walk the trade show floor and participate in exercise classes. For safety reasons, sandals are discouraged on the trade show floor.

HFA will offer select sessions for continuing education in coordination with the following:

• American Council on Exercise (ACE)
• Athletics and Fitness Association of America (AFAA)
• International Fitness Professionals Association (IFPA)
• National Academy of Sports Medicine (NASM)
• National Council on Strength & Fitness (NCSF)
• National Exercise & Sports Trainers Association (NESTA)
• National Federation of Professional Trainers (NFPT)
• National Strength and Conditioning Association (NSCA)

HFA strongly advises attendees to refrain from bringing minors under the age of 16 onto the trade show floor. Anyone under the age of 16 on the trade show floor is exposed to significant security and safety risks, including death. Furthermore, a minor under 16 may interfere with the business environment of the trade show. A child waiver must be signed by a parent or guardian and authorized by HFA for all minors under 16, and the guardian must accompany the minor at all times while on the show floor. Failure of the guardian to supervise the child's activities may result in removal from the trade show. Should said removal occur, there are no refunds for the guardian(s), and the participating parties are not responsible for any associated costs to attend the event. Children under 16 are strictly prohibited from the trade show floor during exhibitor set up and dismantle periods.

HFA is seeking a small number of event volunteers to help in various roles, from event preparation to session room monitors or writers! This opportunity is available to health club and studio professionals or college students. If you are interested in volunteering fill out this form. HFA will evaluate submissions and place accepted volunteers. If you are eligible to volunteer, HFA will contact you with next steps by January 13, 2025. 

You may obtain a letter of invitation during the event registration process. However, according to the U.S. Department of State, “Visa applicants must qualify based on the applicant's residence and ties abroad rather than assurances from U.S. family and friends. A letter of invitation or Affidavit of Support isn’t needed to apply for a visitor visa. If you choose to bring a letter of invitation or Affidavit of Support to your interview, please remember it is not one of the factors used in determining whether to issue or deny the visa.”

If you won’t be able to attend The HFA Show 2025 and need to cancel your paid registration, please submit your request in writing to register@healthandfitness.org by February 6, 2025. Refund requests received by this deadline will be processed with a $100 fee, or you may transfer your registration in full to The HFA Show 2026. No refunds will be made after February 6, 2025, or for no-shows. Substitutions are welcome at any time. Please note that trade show-only registrations are non-refundable.

Persons with disabilities or who require special assistance during the event should contact HFA at events@healthandfitness.org.

Use the hashtag: #TheHFAShow

Follow HFA's social networks to get involved before, during, and after the event, and tag us so we can share your posts and stories:

• Facebook
• Instagram
• X (formerly Twitter)
• LinkedIn

High-speed wireless connectivity is available as a part of the resort fee to all Mandalay Bay guests in all public spaces, meeting rooms, and guest rooms. 

For parking options, please visit https://www.mgmresorts.com/en/things-to-do/parking.html.

Attendees are not permitted to audio or video record any aspect of the event for any reason without prior written permission from HFA.

See our Code of Conduct.