Detailed below are the key deadlines to note for various items and compliance matters related to your booth. For a complete schedule of move-in, trade show and dismantle dates and times, download the Quick Facts.
ITEM / COMPLIANCE ISSUE |
DUE DATE |
| Booth Fee 50% Deposit Due | Must be Included with Exhibitor Contract |
| Total Booth Fees Due | October 1, 2025 |
| Certificate of Insurance (COI) Due | Within Two Weeks of Securing Space |
| HFB Profile Listing Due | December 8 |
| FREE Show Management Carpet Form | January 16 |
| Due Island, Peninsula & End-Cap Booth Designs Due for Review & Approval by HFA Show Management | January 30 |
| Sound & Lighting Design Renderings, and Demonstration Descriptions Due for Review & Approval by HFA Show Management | January 30 |
| Exhibitor Appointed Contractor (EAC) Form | February 6 |
| Advance Freight Receiving (Surcharges will apply after March 3rd) | February 9 |
| Direct to Show Site Freight Receiving Begins | March 14 |